Setting up audio for remote court hearings



Here's an update to share my audio setup for virtual court hearings conducted via Zoom or other videoconferencing software. This arrangement uses two male to female 3.5mm audio splitters and two male to male mini-phone audio cables

First you plug the single male end of splitter #1 into the audio output jack of the device on which you're running the video/teleconference software, pictured here by the iPhone 6S plus. Then audio cable "A" connects the microphone input jack of the steno machine to one of the female slots on splitter #1.

The male end of splitter #2 gets plugged into the other female opening of splitter #1. Audio cable "B" connects one female slot of splitter #2 to the microphone input of the laptop I run my CAT software on. Headphones plug into the second female slot of splitter #2, and voila, you're off to the races.

My current typical arrangement is to run Zoom on one laptop (instead of the iPhone) and my CAT software on a second computer. When on a video conference call, that's the only program I run at that time on that device, so as to free up more processing power and hopefully avoid lags in the video/audio.

In my opinion, the audio quality captured this way is better than just pointing my audiosync mic at the speakers on a computer. Note: this setup will only work for devices that have 3.5mm audio ports, so this is not what to do if you're videoconferencing on a newer iPhone without a headphone jack.

The Case for a Fresh Start After Freelancing



Like the dawn of each new day brings a fresh start, so too may a court reporting career be re-created anew. After seven-plus years of self-employed deposition reporting and a brief stint doing CART work for a college, accepting a position as an official court reporter in 2019 has once again invigorated my love for stenography. For example, I’ve co-facilitated an A to Z intro to machine shorthand class to promote our profession, and it was successful, so there’s already a second session scheduled in 2020. Extra dictation practice while preparing for my RMR certification has improved my speed, and I’ve had the opportunity to build my dictionary & fine-tune my writing style since arriving at the courthouse.

I’m aware of the negative talk in the depo world about big box agencies, page rates, contracting, etc., and after speaking with a brilliant reporter down the hall, we agree that there’s a simple solution, and that’s for veteran freelance reporters to give serious consideration to filling a vacant officialship. In the state where I work, there are currently at least 13 openings, and putting qualified stenographers in those offices will go a long way to uphold the value of the skill set that we possess.

At the risk of this starting to sound like a persuasive essay, the good pay, health benefits, vacation time, interesting subject matter, and daily interaction with amazing coworkers make me wonder why I didn’t take the leap sooner. It’s still a bit surprising how enjoyable this new opportunity is, especially considering that as a student and new reporter, I never thought I'd work in court. Things often happen for a reason, though, at the exact, right time as we are guided along our paths in life.

People who have a meaningful reason to get up each morning often do so cheerfully. If you're feeling stagnant in your career, I hope you’ll give yourself the gift of new experiences by pivoting.

The quick brown fox jumped over the lazy dog

"The quick brown fox jumped over the lazy dog."

"Now is the time for all good men to come to the aid of their country."

I start just about every realtime translation by writing those phrases on my steno machine. The first is a pangram, which, I've written about before here, is a sentence using every letter in a given alphabet. They're often used for keyboarding practice and displaying typefaces, etc.

Dress For the Court Reporting Job You Want

Everyone's heard the saying dress for success before, right? Truer words have never been spoken. That said, it's hard to know as a steno student what to wear to a mock trial, deposition, or internship assignment. You want to be taken seriously and look like you know what you're doing when you're walking into an unfamiliar situation with unfamiliar people, and dressing professionally is part of that.

That's the one thing I got points off for during my formal internship, was my "professional appearance." A button-down and dress pants is acceptable in some deposition situations, but a suit or blazer is pretty much required for working in court. For bonus points, ask your teacher or mentor what's standard in your area.

To quote one of my fave shows from back in the day, What Not to Wear, "dress for the job you want, not the job you have." Start by stepping up your outfit game for going to class. Your teacher can have a lot of say about who gets sent out to what internship assignment, and who are they going to pick if everything else is equal? The student dressed in sweats or the one in smart business casual?

It doesn't have to cost an arm and a leg, either. Starting a year or so before I began working, I browsed the professional wear sections at my favorite thrift stores or charity shops and picked up items when they were the color tag of the day and therefore half off. By doing this, I snagged quite a few brand name tops and quality items for chump change. Even as a student, you can start building your professional wardrobe.

Shopping list
white or other neutral shells for layering under cardigan or blazer
long-sleeved button-down shirt -- so versatile!
black shirts and/or button-downs
quality dark wash dressy jeans, perfect for a school board meeting or other casual depo setting
quality, well-fitting blazers
several pairs of dress pants in black or charcoal gray
black flats (or kitten heels if you're feeling frisky)
a colorful blouse or two should round out the wardrobe

Oh, and don't underestimate the power of raiding your a friend or family member's closet! (With permission, of course.) You may find some treasure that they haven't worn in years, and we all know that everything comes back in style again. Be bold, mix & match, and check your fave fashion blogs or Pinterest for outfit inspiration. It's great to show off a little personality while remaining professional and presentable. Just have fun with it!

For super extra bonus points, read up here to learn what to look for as far as fabrics and quality, whether shopping second-hand or retail. You want these garments to breathe, feel great on the skin, and last for a really long time.

How to Gain/Maintain Speed as a Working Court Reporter

So how does one gain or maintain speed on the steno machine after they've graduated and start working as a freelance court reporter? I've been seeking answers to this question myself. As a freelancer, you're not necessarily writing on your machine every day, unlike someone that works within the court system. Granted, you probably do spend a fair amount of time on the computer keyboard while transcribing, so that at least exercises similar muscles, I would assume.

What they didn't teach you in court reporting school...

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Remember this poster/book? All I really need to know, I learned in kindergarten. I wish it worked like that for CR school. Everyone knows that no two court reporting schools are alike, and I'm sure there are schools out there that really do fully prepare you to transition into the working world after getting out of school, but the majority of them teach theory, speed, and then you're basically on your own.

Sure, the internship process does help teach you some job-specific skills, but until you're actually in the driver's seat and getting paid to produce professional quality transcripts, you just have no clue what's really involved. The beginning of your career is when having a mentor really comes in handy. He or she could be someone you networked with at a convention; other reporters at your firm or courthouse; or the helpful crowd on social media.

For me, one of the biggest things that they glossed over in school is just how much money is involved in starting out. Sure, they tell you you have to buy your software and professional writer, but there's more than that. The short list includes a fast, reliable printer (laser, if you're going to use it to print final transcripts), exhibit stamp or stickers, transcript covers/binders, copies, postage, your notary, and certifications, depending on where you work.

As far as transcript production, no one in school tells you how, specifically, to word exhibit descriptions. Some exhibits have titles and dates on them already, but the exact order to include those elements is not always clear. And nobody tells you how to handle it in the transcript when one client keeps putting her two cents in under her breath while the other client is being deposed. They don't tell you in school whether to include the law clerk's hushed dialog with the attorney about the stack of copies she just handed him.

As far as ordering is concerned, I wasn't aware that when both attorneys order a condensed transcript, the taking attorney always gets the full-sized original, sealed up for the court system with the original exhibits, in addition to the four-per-page transcript and copies of exhibits. They don't teach you how to listen to the banter between the lawyers about when the trial is to find out when they need their transcripts by or to whether or not they're planning to have a conference call to try and settle the case and that you might want to get the job edited, proofed, and sent out before that deadline.

There are many things people aren't told about being a CR. The long and the short of the story is that you should find someone who is willing to take you under their wing and teach you about the finer points of being a working court reporter, and keep reading or learning about the subject.

Take heart and stick with it. You've picked a wonderful, interesting, and rewarding profession, both financially and otherwise. What other job can you do where every day is different and teaches you something you didn't know before, all while doing an task that takes incredible finger dexterity and mental acuity? Steno rules.

Graduation and Transition

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I know I've been neglecting my blog lately, but it's all been for a good cause, I promise. The good news: I finally passed my last 225s and graduated from steno school! The bad news: My quest has come to an end of sorts.

Did I say that? Well, you can't get rid of me that easily, I'm afraid. I always wondered why my favorite steno student bloggers stopped updating their blogs once they started working, and now I know why. You have to write about what you know and live day-to-day. But court reporting-, captioning-, and CART professionals are always learning, reading, practicing, and upgrading/maintaining their skill set, so I see this blog not ending, but transitioning.

I welcome any ideas for posts, so feel free to leave a comment or shoot me an e-mail if there's something you'd like to read more about.

Steno Survival Kit


The subject came up recently about essentials to bring along on internship assignments and/or your first few court reporting jobs, so I've decided to compose a list of things to put in your steno survival kit. Preparation is everything. It really is the little things that count, and you never know what a lawyer or potential employer might remember when scheduling the next deposition or filling a vacancy in a firm. These are my suggestions.
  • A spill-proof bottle of water (I can't stress the spill-proof part enough. A few assignments ago, I accidentally spilled water all over the witness stand on a short recess in court and was frantically wiping up the last few drops when the judge came back into the courtroom. Talk about mortifying!)
  • An energy bar or bag of almonds, etc., in case you're expected to work through lunch
  • Your steno machine, obviously, cords and charger
  • Laptop if you choose to do RT
  • Extension cord
  • Extra paper, both steno and of the notepad variety
  • A reliable tape or digital recorder, which comes in handy when proofing internship assignments
  • Pens, at least two colors (helps in marking exhibits) and a permanent marker
  • Extra batteries, AA or AAA
  • Mini-stapler/stapler remover combo & paperclips
  • Exhibit stickers, labels, envelopes, invisible tape, etc., for marking exhibits
  • Reporter worksheet such as this one courtesy of Kramm Reporting or your internship worksheet